JOB SUMMARY: The Corporate Development Coordinator provides high-level, essential administrative and operational support to the Foundation’s programming, as well as fundraising and donor stewardship activities. This role is responsible for managing donation processing, tax receipting, donor record maintenance in Raiser’s Edge, and supporting donor communications to ensure accurate, timely, and compliant charitable operations.
The Coordinator serves as a key point of contact for donors and internal stakeholders, responding to inquiries, processing credit card and online gifts, maintaining donor records, and supporting payroll deduction giving and memorial donation programs. The role also assists with campaign administration, reporting, and special event coordination, while ensuring that donations are accurately coded and allocated to the appropriate programs.
In addition, the position supports the day-to-day administrative needs of the Foundation team, including supporting specific program needs, managing mail, coordinating supplies and materials, maintaining inventories, and assisting with logistics for meetings, events, and team activities. Through strong organizational skills and attention to detail, the Corporate Development Coordinator helps ensure the smooth functioning of Foundation operations and contributes to delivering an excellent donor experience.
JOB RESPONSIBILITIES:
Administration & Program Support
Serve as the first point of contact for the Foundation by answering phone calls, assisting donors and other callers, and processing credit card donations both online and over the phone, particularly during campaign periods.
Monitor the Foundation’s email inbox, responding to inquiries or escalating messages to appropriate team members as needed.
Maintain an organized inventory of branded Foundation materials, including letterhead, tax receipt templates, envelopes, and other supplies.
Prepare and distribute “Gift From the Heart” cards and pins to SE Health staff in a timely and accurate manner.
Assemble and manage Reflection Room kits, ensuring inventory is complete and items are sent via courier as required.
Generate courier labels and coordinate the shipment of materials for team members outside of the Home Office.
Manage RSVP lists and logistical details for Foundation special events.
Support the Foundation team by booking hotels, purchasing supplies, and printing or delivering materials as requested.
Donor Management & Data Entry
Maintain and update donor database records, ensuring accuracy and completeness.
Manage tax receipting processing and issue receipts (including merging and printing), ensuring timely delivery. Issue tax receipts for in-kind donations as needed.
GL code cheques / donations and give to Finance for processing. Batch/input donations in Raiser’s Edge.
Export online donation tracking for Finance to import/upload into Raiser’s Edge. Code comments and categories into Raiser’s Edge once Finance has confirmed file is imported.
Data entry and information input of employee payroll deductions, MyTribute Gift deposits, United Way disbursements, and other occasional/seasonal donor relations tasks.
Draft and send personalized thank-you letters, impact updates, and acknowledgment communications.
Track donor preferences, interests, and engagement history for tailored stewardship.
Pull reports from Raiser’s Edge for Finance and Director as requested – donation reports and mailing lists for annual campaign(s).
Add all relevant donor paperwork to Raiser’s Edge ex. copies of wills, letters, or other special information.
Flag donors/donations which may require special letters to the Director.
Issue duplicate tax receipts as requested by donors.
Administrative & Operational Coordination
Manage scheduling and calendar coordination for program leads and Foundation leadership.
Organize and support meetings, including agenda preparation, note-taking, and follow-up.
Track and manage project deliverables and timelines across multiple workstreams and programs.
Track program metrics and support reporting activities.
Maintain organized filing systems and shared documents.
Governance & Board Support
Provide senior management with governance support for the Foundation Board of Directors and committees.
Compile board materials, reports, agendas, and financials into quarterly packages for Board meetings.
Coordinate and plan board retreats, functions, etc. as assigned by the Executive Director.
Assist in ensuring ongoing compliance with by-laws, policies, and governance requirements, and timely issuance and collection of Board of Directors documents and files.
QUALIFICATIONS:
Degree in a relevant field (e.g., public administration, communications, business, social sciences, nonprofit management, or related discipline).
Minimum 5–7 years of executive administration and corporate coordination experience in philanthropy, communications, community engagement, or nonprofit work.
Strong customer service orientation and ability to work independently as well as collaboratively.
Proficient understanding of governance, charitable legislation, and nonprofit best practices in Canada.
Exceptional written and verbal communication skills, with strong organizational and time management skills, including attention to detail.
Demonstrated ability to work with multiple teams, multitask, process financial transactions accurately and handle sensitive donor information.
Experience with fundraising and donor management systems (e.g., Raiser’s Edge), Microsoft Office (Word, Excel, Outlook), and Adobe Creative Suite.
High level of professionalism, discretion, and strategic judgment.
Bilingualism or additional languages considered an asset.
About SE Health
SE Health is a not-for-profit social enterprise advancing health with heart. With 115+ years of impact, we bring hope, happiness and exceptional care to people and communities across Canada. We lead with empathy, dignity and purpose while building a future where everyone can realize their full health and well-being potential. We’re also an inclusive, supportive workplace offering competitive compensation, strong benefits and real opportunities to grow. We’re All In Together.
Accessibility: If you require accommodations due to illness or disability, please contact Talent Acquisition at careers@sehc.com.
AI and compensation details:
We do not use AI in our recruitment process. All applications and interviews are reviewed by our Talent Acquisition team. This role is a new addition. The pay is $46,000 - $59,000 per year.